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Fiscal Services

13 days ago

Fiscal Services

...providing services that support the District's financial health and ensure fiscal solvency


Contact Info:


Fiscal Services Manager

Melissa Satterlee

760-787-2024 ph

760-788-2185 fax

Senior Accountant

Lynn Pastirchak

760-787-2025 ph

760-788-2185 fax

Payroll (Classified)

Pam Crist

760-787-2027 ph

760-788-2185 fax

Payroll (Certificated)

Lisa Virgilio

760-787-2026 ph

760-788-2185 fax

Health & Welfare Benefits 

Connie Fierro 

760-787-2033 ph

760-788-2185 fax

Accounts Receivable

Gina Walter

760-787-2030 ph

760-788-2185 fax

Accounts Payable (A-L Vendors) & Employee Reimbursements

Debbie Bowen

760-787-2029 ph

760-788-2185 fax

Accounts Payable (M-Z Vendors) 

Debbie Willeford

760-787-2028 ph

760-788-2185 fax


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Accounts Payable - FAQ's

about 1 year ago

Frequently Asked Questions
Accounts Payable Department

1.  When will my invoice be paid?

All invoices are paid 30 days from date of invoice.  A district employee must sign for all merchandise delivered.

2. Where should I mail my invoice?

 All invoices should be mailed to the following address:

Ramona Unified School District
Attn: Accounts Payable
720 Ninth Street
Ramona, CA 92065     

3.  What is your tax rate?

The current tax rate in Ramona is 7.75% effective Jan. 1, 2017.

4.  Are you tax exempt?

The Ramona Unified School District is not tax exempt.  RUSD pays sales tax to the State of California whether the vendor charges it or not.

5.  What is your shipping address?

Please refer to “Ship To” on Purchase Order form.

6.  Do you accept merchandise without an authorized Purchase Order?

All purchases must be authorized with a signed purchase order and an assigned number.  Orders by phone are not accepted.

 7.  Can I substitute an item if it is not in stock?

 Not without the proper authorization by the contact person listed on the Purchase Order.

 **Note: “Preview” merchandise without a purchase order is NOT an approved expense and may not be paid.           


Application for Contracted Services

about 1 year ago

Please fill out these forms and send originals to Personnel


W-9 Request for Taxpayer Identification Number


California State Senate Bill 542 went into effect on January 1, 2001.  This legislation requires that all businesses that are Sole Proprietorships supply the social security number of the owner.  We are a government entity and we comply with all laws of the State of California.


Please complete both forms above when requesting contracted services.


Thank You


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Employee Reimbursements

6 months ago



The San Diego County Office of Education audits all reimbursements and requires “Proof of Payment”.

Depending on the method of payment, we will need the following:

  1. Original invoices marked as “Paid"
  2. The “Ship To” address on your invoice must be the school’s address and NOT your home address.
  3. Original receipt for expenses. 
  4. When no invoice or receipt is available, an original credit card statement showing the current charge.  Your name must appear on the statement.  You may black out all charges except the ones involved. 

Reimbursement Forms

Travel Expense Claim Form: use when leaving the district for a conference/meeting other than at the San Diego County Office of Education (Reimbursement for hotel charges, meals, mileage etc. are paid by using this form)

Expense Claim for Mileage of Employee’s Car (2020 Mileage Reimbursement Form):  use when getting reimbursed for mileage only. Current mileage reimbursement rate is .575 cents/per mile (effective Jan. 1, 2020).

  • Please see this chart for one-way distances from site to site or site to SDCOE/NCREC

RUSD Reimbursement Form  use when requesting reimbursement for supplies, misc. items.

Make sure you get all the appropriate signatures on your reimbursement forms to avoid any delay in processing your request.

Please allow 4-6 weeks for your request to be processed!!

Employee Reimbursements

Debbie Bowen

Ph: 760-787-2029

Fax: 760-788-2185


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Forms and Fiscal Tools

6 months ago



Please allow 4-6 weeks for your reimbursement request to be processed!!


School Services of California CatWizard Lookup Tool
(School Services has designed this tool to help you find the most up-to-date information about available categorical resources that serve specific needs at schools and districts)

CDE Link for Funding Information
CDE provides this search tool which has information on funds recipients and funding details.