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Fiscal Services

5 months ago

Fiscal Services

...providing services that support the District's financial health and ensure fiscal solvency

 

Contact Info:

  

Fiscal Services Manager

Ana Machado

760-787-2024 ph

760-788-2185 fax

Senior Accountant

Lynn Pastirchak

760-787-2025 ph

760-788-2185 fax

Payroll (Classified)

Pam Crist

760-787-2027 ph

760-788-2185 fax

Payroll (Certificated)

Lisa Virgilio

760-787-2026 ph

760-788-2185 fax

Health & Welfare Benefits 

Connie Fierro 

760-787-2033 ph

760-788-2185 fax

Accounts Receivable & ESP

Gina Walter

760-787-2030 ph

760-788-2185 fax

Accounts Payable (A-L Vendors) & Employee Reimbursements

Debbie Bowen

760-787-2029 ph

760-788-2185 fax

Accounts Payable (M-Z Vendors) 


Cara Frye

760-787-2028 ph

760-788-2185 fax

 

Accounts Payable - FAQ's

5 months ago

Frequently Asked Questions
Accounts Payable Department


1.  When will my invoice be paid?

All invoices are paid 30 days from date of invoice.  A district employee must sign for all merchandise delivered.

2. Where should I mail my invoice?

 All invoices should be mailed to the following address:

Ramona Unified School District
Attn: Accounts Payable
720 Ninth Street
Ramona, CA 92065     

3.  What is your tax rate?


The current tax rate in Ramona is 7.75% effective Jan. 1, 2017.

4.  Are you tax exempt?

The Ramona Unified School District is not tax exempt.  RUSD pays sales tax to the State of California whether the vendor charges it or not.

5.  What is your shipping address?

Please refer to “Ship To” on Purchase Order form.

6.  Do you accept merchandise without an authorized Purchase Order?

All purchases must be authorized with a signed purchase order and an assigned number.  Orders by phone are not accepted.

 7.  Can I substitute an item if it is not in stock?

 Not without the proper authorization by the contact person listed on the Purchase Order.

 **Note: “Preview” merchandise without a purchase order is NOT an approved expense and may not be paid.           

 

Application for Contracted Services

5 months ago

Please fill out these forms and send originals to Personnel


Contracted_Services_Application
 

W-9 Request for Taxpayer Identification Number

 

California State Senate Bill 542 went into effect on January 1, 2001.  This legislation requires that all businesses that are Sole Proprietorships supply the social security number of the owner.  We are a government entity and we comply with all laws of the State of California.

 

Please complete both forms above when requesting contracted services.

 

Thank You

 

Employee Reimbursements

2 months ago

EMPLOYEE REIMBURSEMENT GUIDELINES

APPROVAL MUST BE OBTAINED PRIOR TO ANY PURCHASE AND SUBSEQUENT REIMBURSEMENT REQUEST

The San Diego County Office of Education audits all reimbursements and requires “Proof of Payment”.

Depending on the method of payment, we will need the following:

  1. Original invoices marked as “Paid"
  2. The “Ship To” address on your invoice must be the school’s address and NOT your home address.
  3. Original receipt for expenses. 
  4. When no invoice or receipt is available, an original credit card statement showing the current charge.  Your name must appear on the statement.  You may black out all charges except the ones involved. 

Reimbursement Forms:

Travel Expense Claim Form: use when leaving the district for a conference/meeting other than at the San Diego County Office of Ed.

Reimbursement for hotel charges, meals, mileage etc. are paid by using this form

Expense Claim for Mileage of Employee’s Car:  use when getting reimbursed for mileage only.  
2018 Mileage Form 

Current mileage reimbursement rate is .545 cents/per mile (effective Jan. 1, 2018)


RUSD Reimbursement Form  use when requesting reimbursement for supplies, misc. items.


Make sure you get all the appropriate signatures on your reimbursement forms to avoid any delay in processing your request.

Please allow 4-6 weeks for your request to be processed!!

Employee Reimbursements

Debbie Bowen

Ph: 760-787-2029

Fax: 760-788-2185

 

Forms and Fiscal Tools

2 months ago

FREQUENTLY USED FORMS:

 
APPROVAL MUST BE OBTAINED PRIOR TO ANY PURCHASE AND SUBSEQUENT REIMBURSEMENT REQUEST

Please allow 4-6 weeks for your reimbursement request to be processed!!

 

CATEGORICAL FUNDING FORMS:​ 
School Services of California CatWizard Lookup Tool
(School Services has designed this tool to help you find the most up-to-date information about available categorical resources that serve specific needs at schools and districts)

CDE Link for Funding Information
CDE provides this search tool which has information on funds recipients and funding details.