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Payroll Department

about 1 year ago

Mission Statement:

The mission of the Payroll Department is to provide accurate and timely compensation to employees in a manner that is cost efficient to the District.  The Payroll Department takes pride in serving our employees with fairness, honesty and professionalism.  Our goal is to develop a reputation of our character and commitment to excellence. 


If you do not have direct deposit your check will be available for pick up from 7 am to 3 pm. All checks not picked up will be mailed at 3 pm.


ATTENTION:  
If you are a PERS PEPRA member the employee contribution rate is increasing from 6.5% to 7%.

If you are a CSEA member and earn more than $2,450 gross per month, please read the CSEA Dues Change document.


Paystubs Online

Ramona Unified, working with the San Diego County Office of Education,  gives you the ability to see your paystubs online.

Click Here to access your paystub

Click here for Instructions

 

To sign up for direct deposit, please fill out form below and return to the Payroll Department

Direct Deposit Enrollment Form

Contact Info:

Payroll - Certificated
Lisa Virgilio
Phone: 760-787-2026
Fax: 760-788-2185

Payroll - Classified
Pam Crist
Phone: 760-787-2027
Fax: 760-788-2185

 

Payroll - FAQ's

about 1 month ago

Frequently Asked Questions
Payroll Department

1.  When do I get paid?

All employees are paid on the last business day of the month ~ Click on PAYROLL DATES.

2.  What time can I pick up my check?

All checks are ready for pick up at the District office between 7:00A.M. – 3:00 P.M. on pay day.

3.  When are timesheets due?

All timesheets are due on the first business day of the following month. Timesheet Due Dates

4.  What happens when I cannot pick up my check on payday?

If employee doesn’t make other arrangements, the check will be mailed on payday to the address on file.

5.  Can my mother, father, spouse, etc. pick up my payroll check?

Anyone may pick up your payroll check as long as a written and signed authorization by the employee is submitted.

6.  Why am I being docked?

Usually, employees are docked due to the fact that their vacation, sick leave or personal necessity days have been exhausted.  Please contact us for additional information and other reasons you may have been docked.

7.  What happens if there is an error on my check?

Please notify the Payroll Dept. to address your concern Pam--760-787-2027, Lisa--760-787-2026.

8.  Who do I call if I need information and/or forms regarding employee insurance?

Please contact Connie Fierro in Benefits 760-787-2033.  Benefits

9.  I have closed my bank account but have direct deposit, who do I need to tell?

Please contact the Payroll Dept. before you close your bank account if possible.  If payroll has already been processed, there may be a delay in receiving your paycheck.

10. When do substitutes get paid?

Example: Hours worked in May will be paid the last business day of the following month (June).

11. Are the sick leave and vacation hours on my pay stub current?

The vacation/sick leave balances on your pay stub reflect balances ending the month prior. (example: pay stub for May30 will reflect balances as of April 30) ~ NOTE: if we received any attendance after processing date, your balances may not be current.  Please contact us with any questions.

 

W-2 Information

about 1 year ago

Duplicate W-2 Request:

To obtain a duplicate copy of your W-2 please do the following:

2016 going forward:

 

ESS

2015 and before please request by contacting Pam Crist at (760) 787-2027 or Lisa Virgilio at (760) 787-2026.

MANDATORY - Notice to ALL Employees

about 1 year ago

NOTICE TO ALL EMPLOYEES

W-4

Please review your Federal and State tax withholding allowances. Did you marry or divorce, gain or lose a dependent, or have major changes in your family income? Has your “exempt” status changed? If you answered “yes” to any of these, you may need to file a new W-4 form. The W-4 form is available on the payroll webpage.

W-5 Earned Income Credit Advance (AEIC)

The AEIC is a tax credit for certain workers. There are certain restrictions and qualifying features. If you believe you are eligible to receive AEIC payments, please refer to IRS Publication 596 or contact the Payroll Department for more information.

Social Security Verification

Please verify that your name and social security number match your name and social security number that was issued on your social security card. The Social Security Administration regards names and social security numbers as “critical links” connecting your W-2 data to your lifetime earnings record. Your name and social security number must match Social Security’s records. If your name has recently changed, (e.g., due to marriage, divorce, etc.), the District will continue to use your old name until you have obtained a new social security card. After you have received a new social security card, please notify the Human Resources Department. Using a new name without updating the Social Security Administration’s records may prevent the posting of your Social Security and Medicare earnings. You may call the Social Security Administration toll free at 1-800-772-1213 for Form SS-5, Application for a Social Security Card or click this link for access to their website http://www.ssa.gov/ssnumber/

Direct Deposit

It is your responsibility to submit a new direct deposit enrollment form whenever you change or cancel accounts. It is important to remember that our payroll processes mid month and if you close or change your account after payroll runs, it could result in monies being returned and a delay in receiving your pay.

Beneficiary Designation

If you have had any changes in your status, (e.g., due to marriage, divorce, etc.), it is important that you update your beneficiary forms. Please contact Human Resources at 787-2018 for a Designation of Beneficiary form for release of your final paycheck. Also contact CalSTRS or CalPERS for a Beneficiary Designation form for survivor benefits. For Life Insurance Beneficiary changes, please contact Connie Fierro at 760-787-2033.

If you have any questions regarding the above information, please contact:

 Pam Crist at 787-2027 or Lisa Virgillio at 787-2026.

 

Common Payroll Coding for Timesheets

about 1 year ago

Certificated Salaries






Teachers





1100-001

Additional Time






1100-007

Extra-Curricular Stipend







1100-025

Substitute Teacher




1100-027

Teacher Release













Supervisors/Administrators








1300-001

Additional Time







1300-005

Dept/Chairperson Stipend











Other Certificated








1900-001

Additional Time






1900-023

Curriculum Dev. Stipend

















Classified Salaries









Aides










2100-001

Additional Time

Instructional Aides, Avid Tutors,




2100-015

Out of Class Pay

Bilingual Aides, Computer Aides,




2100-017

Overtime

Career Specialist, Special Ed Aides etc.




2100-025

Substitute


















M&O/Transportation









2200-001

Additional Time

Maintenance and Transportation




2200-015

Out of Class Pay

Departments






2200-017

Overtime








2200-025

Substitute


















Supervisors/Administrators

Administrative Secretary, Business




2300-001

Additional time

Manager, ESP Supervisor, Computer




2300-015

Out of Class Pay

Technology Supervisor, M&O & Grounds




2300-023

Stipend


Supervisors, Personnel Assistant,




2300-025

Substitute

Transportation Sup., Tech. Manager














Clerical, Technical, and Office Staff Salaries






2400-001

Additional Time

Attendance, Computer, Health,




2400-015

Out of Class Pay

Instr. Materials, Library and Personnel




2400-017

Overtime

Technicians, Secretaries, Accountants,




2400-025

Substitute

Buyer, Clerks, Ed. Support Specialist














Other Classified Salaries








2900-001

Additional Time

Campus Security, ESP Assistants,




2900-007

Stipend


Campus Supervisors, Student Workers




2900-015

Out of Class Pay








2900-017

Overtime








2900-025

Substitute








 

Goals & Functions




Goals and Functions must always follow the type of work the employee is doing.

0000-2420

Library





0000-2700

Administrative, (Attendance/Health Techs)

0000-3900

Other Pupil Services, Health Technician


0000-8200

Custodians/Grounds



0000-8300

Security





1110-1000

K-12 Instruction




3100-1000

Alternative Schools - Instruction


3200-1000

Continuation Schools - Instruction


5750-1110

Special Ed - Severe




5770-1110

Special Ed - Non-Severe



Examples:

Custodian works as security:
Goal = 0000 Function = 8300

Instructional Para Educator translates a letter:
Goal=0000 Function=3900